Changes to Only Contracts Data (Federal Procurement Data System)

Parent Company Definition

The most basic task that many users want to accomplish is to look up a particular contractor and find out which contracts they have received. This makes the most sense if done by parent company -- the entity that owns multiple divisions, "doing business as" names, or subsidiaries that may show up as individual contractor names.

SmallBusinessDashboard.gov uses information provided by Dun & Bradstreet to determine the parent company information based on the date SmallBusinessDashboard.gov receives the transaction from the Federal Procurement Data System. The parent company name provided by Dun & Bradstreet is used throughout the site for purposes of searching and browsing contract transactions. However, the specific contractor name is always displayed in the Complete Details page for each transaction.

Some errors may exist in these parent company assignments, so that transaction records that really apply to different contractors are grouped together. In cooperation with Duns & Bradstreet, we will periodically fix any such errors that are brought to our attention.

Federal Contracts Data Dictionary

This is a subset of all of the data fields provided by the Federal Procurement Data System Next Generation (FPDS NG) (the federal contracts database). The full FPDS data dictionary can be found at www.fpds-ng.com

Amounts (Award)

This section shows dollar amounts of awards.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Dollars Obligated Action Obligation 3C The net dollar amount that is obligated or de-obligated by this transaction. If the net is a de-obligation, the amount will be negative. double(18,2)
Current Contract Value Base And Exercised Options Value 3B The contract value for the base contract and any options that have been exercised. double(18,2)
Ultimate Contract Value Base And All Options Value 3A It is the mutually agreed upon total contract or order value including all options
(if any). For Indefinite Delivery Vehicles, the estimated value for all orders
expected to be placed against the vehicle. For modifications, the change (positive or negative, if any) in the mutually agreed upon total contract value.
double(18,2)

Purchaser Information (Award)

This section shows information about the purchaser for the award, i.e. the governmental agency or agencies that made the purchase.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Contracting Agency Agy, Contracting Office Agency ID 4A A code for the governmental agency or bureau that executed or is otherwise responsible for the transaction. varchar(4)
Contracting Office Contracting Office ID 4B The agency supplied code for the contracting office that executes the transaction. varchar(6)
Program / Funding Agency Funding Agency ID 4C A code for the agency that provided the preponderance of the funds obligated by this transaction. If left blank, defaults to Contracting Agency. varchar(4)
Program / Funding Office Funding Office 4D The agency provided code that identifies the office that provided the preponderance of funds. If the Funding Agency is a DoD agency, the code is the DoD Activity Address Code (DODAAC). varchar(6)
Reason For Purchase For DoD A code that indicates why a civilian agency made a purchase for DoD. char(1)
Funded by Foreign Government or International Org. Foreign Funding 4F Indicates that a foreign government, international organization, or foreign military organization bears some of the cost of the acquisition. char(1)
Program Source/Treasury Account Symbol: Agency Code Agency Identifier 6SC Agency Code part (First 2 characters) of Treasury Account Symbol (9 characters) assigned by U.S. Department of Treasury varchar(2)
Program Source/Treasury Account Symbol: Account Code Main Account 6SG Account Code part (3rd to 6th characters) of Treasury Account Symbol (9 characters) assigned by U.S. Department of Treasury varchar(4)
Program Source/Treasury Account Symbol; Sub-Account Code (OPTIONAL) Sub Account 6SH Sub-Account Code part (7th to 9th characters) of Treasury Account Symbol (9 characters) assigned by U.S. Department of Treasury varchar(3)
Business Fund Indicator Initiative 6SI A code that indicates why a civilian agency made a purchase for DoD. char(1)

Contract Information (Award)

This section shows basic contract information for an award.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Date Signed Date Signed 2A The date that a mutually binding agreement was reached. The date signed by the Contracting Officer or the Contractor, whichever is later. date
Effective Date Effective Date 2B The date that the parties agree will be the starting date for the contract's requirements. Usually, this is the same as the date signed, but may be different. date
Current Completion Date Completion Date 2C The current expected or scheduled contract completion date, based on the initial schedule, any options exercised at the time of the award, and any modifications made later. date
Ultimate Completion Date Est. Ultimate Completion Date 2D The estimated or scheduled completion date including the base contract or order and all options (if any) whether the options have been exercised or not. date
Award Type Award Type 12B The type of award for this record. Types of awards include Purchase Orders (PO), Delivery Orders (DO), BPA Calls and Definitive Contracts. char(1)
Reason For Modification Reason for Modification 12C Code for the type of modification to an award or IDV performed by this transaction. char(1)
Type of Contract Pricing Type of Contract 6A The type of contract as defined in FAR Part 16 that applies to this procurement. Can be fixed price, cost plus, labor hours, etc. char(1)
Undefinitized Action Undefinitized Action 6B Indicates whether the award is a Undefinitized Action. char(1)
Multi-Year Contract Multi Year Contract 6C Indicates whether this is a multi-year contract, a contract for the purchase of supplies or services for more than 1, but not more than 5, program years. Such contracts are issued under specific congressional authority for specific programs. char(1)
Performance-Based Service Contract Performance Based Service Acquisition 6F Indicates whether the contract is a Performance-Based Service Acquisition (PBSA) as defined by FAR 37.601. A PBSA describes the requirements in terms of results rather than the methods of performance of the work and has other detailed requirements. char(1)
Major Program Major program 6G The agency determined code for a major program within the agency. For an Indefinite Delivery Vehicle, this may be the name of a GWAC (e.g., ITOPS or COMMITS). varchar(100)
Contingency, Humanitarian, or Peacekeeping Operation Contingency, Humanitarian, or Peacekeeping Operation 6H Indicates contract actions that exceed $200,000 and support a contingency operation, a humanitarian operation, or a peacekeeping operation. char(1)
Cost or Pricing Data DoD Cost or Pricing Data 6J Indicates whether cost or pricing data was obtained, not obtained, or waived for DoD assigned contracts. char(1)
Contract Financing Contract Financing 6K Type of financing used to effect payment (progress payments, advance payments, etc.). char(1)
Cost Accounting Standards Clause Cost Accounting Standards Clause 6L Indicates whether the contract includes a Cost Accounting Standards clause. char(1)
Contract Description Description of Requirement 6M A brief description of the goods or services bought (for an award) or that are available (for an IDV). text
Purchase Card As Payment Method Purchase Card Used As Payment Method 6N Indicates whether the method of payment under an award is the Purchase Card. Agencies may issue formal contract documents and make payment using the Purchase Card. It is also permitted that agencies may report Purchase Card purchases. char(1)
Number of Actions Number of Actions 6Q The number of actions that involved contract modifications for additional supplies or services. Can be reported for new contracts or contract modification transactions. Data fields exists in XML schema version 1.2 and later only. int(11)
National Interest Action National Interest Action 6R Code for contracts created in response to "national interests" (e.g. Hurricane Katrina, Hurricane Rita). Note: data field only exists in XML schema version 1.2 and later. varchar(4)

Contractor Information (Award)

This section shows basic information about the contractor/vendor for an award, such as its name, address, parent, and contact information.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Vendor Name Name 13GG The name of the vendor awarded the contract as it appears in SAM or as entered by the user if SAM exception is selected. varchar(100)
Vendor Doing Business As Name DBAN 13HH The doing as business name of the contractor address. varchar(80)
Vendor Name from Contract The name of the contractor supplying the product or service as it appears on the contract. varchar(80)
SAM Exception SAM Exception 9J Indicates and gives the reason why a vendor/contractor not registered in the mandated System for Award Management (SAM) system may be used in a purchase. Data field only exists in XML schema version 1.1 and later. char(1)
Vendor Address Line 1 Street 13JJ The first line of the street address for the contractor. varchar(55)
Vendor Address Line 2 Street2 13KK The second line of the street address for the contractor. varchar(55)
Vendor Address Line 3 Street3 13LL The third line of the street address for the contractor. varchar(55)
Vendor Address City City 13MM The city of the contractor address. varchar(35)
Vendor Address State State 13NN The state in the contractor address. char(2)
Vendor Zip Code Zip 13PP The zip code in the contractor address. varchar(10)
Vendor Country Country 13QQ The country code in the contractor address. varchar(20)
Vendor Congressional District Congressional District Contractor 9F The Congressional district of the contractor, as derived from the Zip+4 in the contractor address. varchar(6)
Vendor DUNS Number DUNS No 9A The Dun & Bradstreet number of the vendor. This is used to link records to the System for Award Management (SAM) and only exists for vendors in the SAM. varchar(13)
Vendor Phone Number Phone 13RR The phone number of the contractor. varchar(20)
Vendor Fax Number Fax 13SS The fax number of the contractor. varchar(20)
Parent ID A unique ID assigned by USAspending.gov to each parent company, so that records can be grouped by parent company. bigint(20)
Parent Company Name The parent company for the vendor, as provided by D&B. varchar(100)

Principal Place of Performance (Award)

This section shows the principal place of performance of the award -- the place where most of the work was done.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Place of Performance Code Principal Place of Performance Code (State, Location, Country) 9C The code from the combined FIPS Pub. 10 and FIPS Pub. 55 that identifies the place where the work is being performed. varchar(5)
Place of Performance State Principal Place of Performance Code (State, Location, Country) 9C The U.S. state that is the principal place where the work was / is performed. char(2)
Place of Performance Country Principal Place of Performance Code (State, Location, Country) 9C The country that is the principal place where the work was / is performed. char(3)
Place of Performance Zip Code Zip Code Place of Performance 9K The Zip code of the principal place where the work was / is performed. Data field exists only in XML schema version 1.2 and later. varchar(10)
Place of Performance Cong. District Congressional District Place of Performance 9G The Congressional district that is the principal place in which the work was / is performed. varchar(6)

Product or Service Information (Award)

This section shows information about the product or service purchased by the award.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Major Product or Service Code The major category that the Federal Procurement Data System Product or Service Code for the record falls within (see page 12 of http://www.fpdsng.com/downloads/service_product_codes.pdf). char(2)
Product or Service Code Product/Service Code 8A The code that best identifies the product or service procured. If more than one code applies, then the code that represents most of the ultimate contract value is reported. varchar(4)
DoD Program, System, or Equipment Code System Equipment Code 8B Two codes that identify the program and weapons system or equipment purchased by a DoD agency. The first character is a number 1-4 that identifies the DoD component. The last 3 characters identify that component's program, system, or equipment. varchar(4)
DoD Claimant Program Code Claimant Program Code 8F A claimant program number designates a grouping of supplies, construction, or other services. This data field may have a code from the DoD Procurement Coding Manual Section III, DoD Claimant Program Number. char(3)
Principal NAICS Code Principal NAICS Code 8G The principal North American Industry Classification System (NAICS) code (used to designate major sectors of the economies of Mexico, Canada, and the United States) that indicates the industry in which the contractor does business. varchar(6)
Information Technology Commercial Item Category InfoTech Commercial Item Category 8H A code that designates the commercial availability of an information technology product or service. char(1)
Govt. Furnished Equipment or Property GFE/GFP Provided Under This Action 8J Indicates whether Government Furnished Equipment (GFE) or Government Furnished Property (GFP) used for the contract, pursuant to FAR 45.  
Use of EPA Designated Products Use of EPA Designated Products 8K Indicates whether EPA approved products with a minimum recovered material content were used, or whether an exception was made. char(1)
Recovered Material Clauses Use Of Recovered Material 8L Indicates whether Recovered Material Certification and/or Estimate of Percentage of Recovered Material Content for EPA-Designated Products clauses were included in the contract. char(1)
Sea Transportation Sea Transportation 8M Indicates whether the contractor anticipates that some of the supplies may be transported by sea. char(1)
Contract Bundling Reason Bundled Contract 8N Indicates that the value of the contract, including all options, is expected to exceed $5M as a result of consolidating separate small contracts into a single contract likely to be unsuitable for a small business concern, and the reason for bundling. char(1)
Consolidated Contract Consolidated Contract 8P Indicates whether the contract is a consolidated contract. This is only required if the Funding Agency or the contracting agency is a DoD Agency. Data field exists in XML schema version 1.2 and later only. char(1)
Country of Product or Service Origin Country of Product or Service Origin 9E Identifies the country of origin of the product. char(2)
Place of Manufacture Place Of Manufacture 9H Represents whether the end products procured by the contract are manufactured inside or outside the U.S. in accordance with the Buy American Act (see FAR 25.1) and any exceptions or reasons for waivers employed char(1)

Record Information (Award)

This section shows information about a Federal Procurement Data System award record, such as its identifying IDs, which IDV it links to, its fiscal year, its version, etc.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Identifying Agency ID Agency 1F Identifier used to link agency in FPDS-NG to award information. varchar(4)
Procurement Instrument ID PIID 1A The unique identifier for each contract, agreement or order. varchar(50)
Modification Number Modification Number 1B An identifier that uniquely identifies a modification for a contract, agreement, or order. varchar(25)
Transaction Number Transaction Number 1D Unique identifier for each transaction for a contracting action or modification. There can be more than one in situations such as when an action includes more than one contract type. varchar(6)
Fiscal Year The federal government fiscal year (starting October 1), determined by  the “Signed Date” provided by FPDS NG.   . smallint(6)
IDV Agency ID Agency 1H This is a code for an agency, but it does not necessarily represent the agency that issued the contract. Instead, it serves as part of the unique identification for Federal Procurement Data System IDV records. For awards records, it partially identifies a linked IDV record. varchar(4)
IDV Procurement Instrument ID Referenced IDV ID (includes the Agency ID and PIID for the associated IDV) 1C When reporting orders under Indefinite Delivery Vehicles (IDV) such as a GWAC, IDC, FSS, BOA, or BPA, report the Procurement Instrument Identifier (Contract Number or Agreement Number) of the IDV. For the initial load of a BPA under a FSS, this is the FSS contract number. Note: BOAs and BPAs are with industry and not with other Federal Agencies. varchar(50)
IDV Modification Number Modification Number 1G For IDV records, uniquely identifies the modification of the contract, agreement, or order. For awards records, it partially identifies a linked IDV record. varchar(25)
Solicitation ID Solicitation Identifier 1E Identifier used to link transactions to solicitation information. varchar(25)

Competition Information (Award)

This section shows information on how an award was procured.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Extent Competed Extent Competed 10A A code that represents how the contract was competed. char(3)
Other than Full and Open Competition Other than Full and Open Competition (pre CLOD - Reason Not Competed) 10C A code for the reason the contract was not competed -- i.e., solicitation procedures other than full and open competition pursuant to FAR 6.3. char(3)
Number of Offers Received Number Of Offers Received 10D The number of actual offers/bids received in response to the solicitation. smallint(6)
Commercial Item Acquisition Procedures Commercial Item Acquisition Procedures 10H Indicates whether the solicitation used the special requirements for the acquisition of commercial items intended to more closely resemble those customarily used in the commercial marketplace as defined by FAR Part 12. char(1)
Commercial Item Test Program Commercial Item Test Program 10J Indicates whether the solicitation used Commercial Item Acquisition Procedures (FAR Part 12) and Simplified Acquisition Procedures (FAR Part 13.5) for acquisitions above the Simplified Acquisition Threshold and below $5,000,000. char(1)
Small Business Competitiveness Demonstration Program Small Business Competitiveness Demonstration Program 10K Indicates whether the contract was awarded to a U.S. business concern as a result of a solicitation issued on or after Jan 1, 1989 as part of the Small Business Competitiveness Program (FAR Part 19.10). char(1)
A-76 (FAIR Act) Action A76 Action 10L Indicates whether the contract action resulted from an A-76/Fair Act competitive sourcing process. char(1)
Solicitation Procedures Solicitation Procedures 10M A code for the type of solicitation procedures used. Data field exists only in XML schema version 1.2 and later. varchar(5)
Type of Set Aside Type of Set Aside 10N A code for the type of set aside determined for the contract action. Data field exists only in XML schema version 1.2 and later. varchar(10)
Evaluated Preference Evaluated Preference 10P The type of preference determined for the contract action, reported when a contract was made pursuant to the socioeconomic program price evaluation preferences -- FAR 19.11 and FAR 19.13. Data field exists only in XML schema version 1.2 and later. varchar(6)
Research SBIR/STTR 10Q A code used when the contract was awarded as part of a Small Business Innovation Research or Small Technology Transfer Research Program. Data field exists only in XML schema version 1.2 and later. char(3)
Fair Opportunity/Limited Sources Fair Opportunity/Limited Sources (pre CLOD - Statutory Exception to Fair Opportunity) 10R A code indicating a statutory exception to Fair Opportunity, used awarding a non competitive task order or delivery order exceeding $2500.00 against an IDIQ contract. Data field exists only in XML schema version 1.2 and later. char(3)

Contractor Characteristics (Award)

This section shows characteristics of the contractor for an award, such as its size, its type, and a set of flags showing whether it is in various special categories.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Organizational Type A code for the type of organization of the vendor. varchar(30)
Number of Employees The contractor's business size in terms of number of employees. Usually obtained from the SAM (System for Award Management). int(11)
Annual Revenue The contractor's annual gross revenue, taken from an average of the last three years. Usually obtained from the SAM (System for Award Management). double
8A Firm Firm 8A 13N Indicates whether the vendor is an 8(a) Program Participant Organization. char(1)
Hist. Underutilized Business Zone (HUBZone) Firm SBA Certified HUBZone 13O Indicates whether the vendor is a Historically Underutilized Business Zone (HUBZone) Firm. char(1)
Small Disadvantaged Business Small Disadvantaged Business 13P Indicates whether the vendor is a Small Disadvantaged Business Organization. char(1)
Sheltered Workshop (JWOD Provider) The AbilityOne Program 13Q Indicates whether the vendor is a Sheltered Workshop (JWOD Provider) Organization. char(1)
Historically Black College or University HBCU 13R Indicates whether the vendor is a Historically Black College or University. char(1)
Educational Institution Educational Institution 13T Indicates whether the vendor is an Educational Institution. char(1)
Woman Owned Business Woman Owned 13U Indicates whether the vendor is a Woman Owned Business. char(1)
Veteran Owned Business Veteran Owned 13V Indicates whether the vendor is a Veteran Owned Business. char(1)
Service Disabled Veteran Owned Firm Service Disabled Veteran Owned Business 13W Indicates whether the vendor is a Service-Related Disabled Veteran Owned Business. char(1)
Local Government Local Government Owned 13ID Indicates whether the vendor is a Local Government Organization. char(1)
Minority Institution Minority Institution 13S Indicates whether the vendor is a Minority Institution. char(1)
American Indian Owned Business American Indian 13Y Indicates whether the vendor is an American Indian Owned Business. char(1)
State Government U.S. State Government 13J Indicates whether the vendor is a State Government Organization. char(1)
Federal Government Federal Government 13K Indicates whether the vendor is a Federal Government Organization. char(1)
Minority Owned Business Minority Owned Business 13UA Indicates whether the vendor is a Minority Owned Business. char(1)
Asian-Pacific American Owned Business Asian Pacific 13Z Indicates whether the vendor is an Asian-Pacific American Owned Business. char(1)
Tribal Government U.S. Tribal Government 13L Indicates whether the vendor is a Tribal Government Organization. char(1)
Black American Owned Business Black Owned 13AA Indicates whether the vendor is a Black American Owned Business. char(1)
Native American Owned Business Native American 13CC Indicates whether the vendor is a Native American Owned Business. char(1)
Subcontinent Asian (Asian-Indian) American Owned Business Asian Indian 13DD Indicates whether the vendor is a Subcontinent Asian (Asian- Indian) American Owned Business. char(1)
Nonprofit Organization Non-profit Organization 13EE Indicates whether the vendor is a Nonprofit Organization. char(1)
Hispanic American Owned Business Hispanic Owned 13BB Indicates whether the vendor is a Hispanic American Owned Business. char(1)
Emerging Small Business Emerging Small Business ("Emerging Small" future change) 13M Indicates whether the vendor is an Emerging Small Business. char(1)
Hospital Hospital Flag 13VV Indicates whether the vendor is a Hospital. char(1)
Contracting Officer's Determination of Business Size Contracting Officer Business Size Determination 11A The Contracting Officer's determination of whether the selected contractor meets the small business size standard for award to a small business for the NAICS code that is applicable to the contract. char(1)
Self-Certified Small Disadvantaged Business Self-Certified Small Disadvantaged Business 13NC Indicates whether the vendor is a Self-Certified Small Disadvantaged Business Organization. char(1)
1862 Land Grant College 1862 Land Grant College 13RA Indicates whether the vendor is a 1862 Land Grant College char(1)
1890 Land Grant College 1890 Land Grant College 13RB Indicates whether the vendor is a 1890 Land Grant College char(1)
1994 Land Grant College 1994 Land Grant College 13RC Indicates whether the vendor is a 1994 Land Grant College char(1)
Veterinary College Veterinary College 13SE Indicates whether the vendor is a Veterinary College char(1)
Other Not For Profit Organization Other Not For Profit Organization 13EF Indicates whether the vendor is a Other Not For Profit Organization char(1)
Service Provider Service Provider 13TG Indicates whether the vendor is a Service Provider char(1)
Grants Grants 13XA Indicates whether the vendor receives Grants char(1)
Receives Contracts and Grants Receives Contracts and Grants 13XB Indicates whether the vendor receives Contracts and Grants char(1)
Airport Authority Airport Authority 13XC Indicates whether the vendor is an Airport Authority char(1)
Council of Governments Council of Governments 13XD Indicates whether the vendor is a Council of Governments char(1)
Housing Authorities Public/Tribal Housing Authorities Public/Tribal 13XE Indicates whether the vendor is a Housing Authorities Public/Tribal char(1)
Interstate Entity Interstate Entity 13XF Indicates whether the vendor is a Interstate Entity char(1)
Planning Commission Planning Commission 13XG Indicates whether the vendor is a Planning Commission char(1)
Port Authority Port Authority 13XH Indicates whether the vendor is a Port Authority char(1)
Transit Authority Transit Authority 13XI Indicates whether the vendor is a Transit Authority char(1)
Subchapter S Corporation Subchapter S Corporation 13XJ Indicates whether the vendor is a Subchapter S Corporation char(1)
Limited Liability Corporation Limited Liability Corporation 13XK Indicates whether the vendor is a Limited Liability Corporation char(1)
Foreign Owned and Located Foreign Owned and Located 13XL Indicates whether the vendor is Foreign Owned and Located char(1)
Interagency Contracting Authority Interagency Contracting Authority 7E Indicates whether the transaction is an Economy Act or Statutory Authority char(1)

Legislative Mandates (Award)

This section shows whether various legislative mandates apply to the award.

Data Field FPDS Screen Name FPDS Element Number Description/FPDS Definition Field Type
Walsh-Healy Act Walsh-Healy Act 7B Indicates whether the transaction is subject to the Walsh-Healy Act (passed in 1936, establishing overtime as hours worked in excess of 40 hours per week). char(1)
Service Contract Act Service Contract Act 7C Indicates whether the transaction is subject to the Service Contract Act (concerning payment of prevailing wage rates and fringe benefits to service employees). char(1)
Davis-Bacon Act Davis Bacon Act 7D Indicates whether the transaction is subject to the Davis-Bacon Act (concerning the payment of prevailing wages on public works projects). char(1)
Clinger-Cohen Act Clinger-Cohen Act 7A Indicates the funding office has certified that the information technology purchase meets the planning requirements in 40 USC 1422 and 1423. char(1)
Other Statutory Authority Other Interagency Contracting Statutory Authority 7F Indicates whether the transaction is subject to other statutory authority (i.e., legislation other than the Economy Act). text

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